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Administrative Specialist

Jacobs

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Aberdeen Proving Ground, MD
LOCATION

Job Description

As posted by the hiring company

Job Overview:

Overview:

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good. With $13 billion in revenue and a talent force of approximately 52,000, Jacobs provides a full spectrum of professional services including consulting, technical, scientific, and project delivery for the government and private sector. Visit www.jacobs.com

At the US Army Aberdeen Test Center (ATC) within Aberdeen Proving Ground, Maryland, Jacobs Technology employees, along with our teammate companies Caelum, SOI, eLe, and Trident ensure the weapons, vehicles, and equipment that the war fighter depends on are safe, effective and reliable.

Job Description:

The travel and timecard coordinator performs business related duties under general, minimum supervision for the ATSS program management office (PMO).  This position will be the main point of contact for the functional areas of travel and timecard administration. In addition, the travel and timecard coordinator will consult with supervisors, management team, and customer to identify, define, document, and solve complex business related problems.

Essential Responsibilities:

* Manage travel arrangements for all ATSS personnel to include processing of travel requests, booking arrangements, and expense processing.

* Manage the timecard program to include reporting, earn code management, business rule and CBA adherence, and timecard processing.

 * Assist with the PMO credit card program to ensure company compliance and assist with reconciliations.

* Answer employee and customer requests in a timely and courteous manner

* Assists with special projects and other duties as assigned. #cjpost

Qualifications:

  • BA/BS in business related discipline and 1 year of directly related experience or 3 years of directly related experience.
  • General knowledge of JTR and FAR as they apply to travel, and time card management
  • Strong communication, time management, and organizational skills
  • Detail Orientated
  • Ability to collaborate with others
  • Must be customer service oriented
  • Working knowledge of Microsoft Office: Advanced Excel skills a plus
  • Experience with Concur travel system is a plus

Essential Functions Form:

UNUSUAL OR SPECIAL PHYSICAL REQUIREMENTS OF POSITION 

Must be able to type at a rate of at least 40 words per minute. May require sitting at a computer for extended periods of time (up to 100%). The ability to bend/stoop, crouch, kneel, reach above shoulder level is required (up to 25%).

DESCRIPTION OF WORK ENVIRONMENT

Work is inside in an office setting. Requires a high degree of teamwork and cooperation with all members of office staff. Will maintain a close and highly responsive relationship to the day-to-day activities of the needs of the customer and other office staff. May often work fairly independently, receiving a minimum of detailed supervision and guidance.

EQUIPMENT AND MACHINES INVOLVED IN WORK TASKS

Work requires regular use of typical office equipment such as a personal computer (up to 80%), copiers (up to 20%) and fax machines (up to 20%).

CRITICALITY OF ATTENDANCE

Attendance is critical at all times during normal duty hours. Work outside of normal duty hours, including weekends and holidays, may be required with as little as one-hour advance notice.

OTHER ESSENTIAL FUNCTIONS

Must be able to communicate effectively, both verbally and in writing.  Must be able to obtain an interim secret security clearance in order to gain access to required areas, networks and systems within thirty (30) days of date of your offer letter.  Must further be able to obtain and retain a secret security clearance. Must be able to provide proof of U.S. citizenship.  Must be able to obtain and retain unescorted access to work areas. Must be able to wear personal protective equipment when required. Must have a valid driver’s license and personal transportation for the purpose of moving around the proving ground to accomplish job functions and in order to operate a rental vehicle if and when travel is required.

#ANSDefense #MOIP #LI-JA3