Job Description

Contract- 1 month with highest possibility of extension

Shift- Mon to Fri 8:00AM-5:00PM

Job Summary

The Administrative Coordinator provides high-level administrative, clerical, and document management support to ensure smooth day-to-day operations. This role is responsible for proofreading and formatting detailed reports, managing correspondence, maintaining records, and supporting leadership with administrative and operational tasks. The position requires strong attention to detail, independent decision-making, and the ability to handle confidential information.

Key Responsibilities

• Proofread, edit, and format consultation reports using Microsoft Word, including embedding and aligning Excel data into documents
• Distribute finalized reports to stakeholders via Outlook and maintain document records in OneNote and Microsoft Teams
• Perform non-routine administrative tasks requiring independent judgment and problem-solving
• Review, analyze, and summarize operational, financial, and personnel reports
• Prepare professional correspondence, reports, and documentation
• Assist with budget tracking, data compilation, and preparation of supporting documents
• Coordinate meetings, conferences, and administrative activities across departments
• Maintain calendars, schedule appointments, and arrange travel as needed
• Handle confidential information, files, and communications with discretion
• Support recruitment activities, including screening applicants and coordinating interviews
• Maintain records, filing systems, and documentation in compliance with organizational policies
• Manage incoming and outgoing communications, including calls, emails, and mail distribution
• Monitor office supplies and coordinate procurement of equipment and materials
• Prepare payroll-related documentation, timesheets, and routine administrative forms
• Provide general administrative and clerical support, including record retention and document management
• Act as a point of contact and liaison across teams and departments

Required Skills & Qualifications

Experience

• 1–3+ years of experience in administrative, secretarial, or office support roles

Skills

• Strong proofreading and editing abilities (grammar, formatting, accuracy)
• Advanced proficiency in Microsoft Word (document formatting, editing, report structuring)
• Working knowledge of Microsoft Excel (data handling and integration into reports)
• Experience with Outlook, Microsoft Teams, and OneNote
• Strong typing and document management skills

Preferred Qualifications

• Associate degree in Business Administration, Office Management, or related field
• Experience in government, healthcare, legal, or corporate administrative environments