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Administrative Partner, Open Innovation

Illumina

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San Diego, CA
LOCATION

Job Description

As posted by the hiring company

Job Overview:

Responsibilities:

  • Reports to VP of Open Innovation, supporting a high-level leadership team that is located primarily in San Diego and Foster City but has global presence.
  • As a key member of the leadership team, will invest time to understand how the team works together, their key priorities and milestones for the year and helps contribute to the success of the department.
  • Acts as an ambassador for Illumina – internally & externally, exhibiting a positive attitude and living our values.
  • Demonstrates strong business partnership with multiple departments as well as the across the Illumina and R&D administrative team.
  • Manages operational projects through scheduling, assigning tasks, and expediting work results as needed.
  • Interacts with external vendors, key speakers, and event personnel, partnering on engagements; is highly professional in all engagements and drives success.
  • Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
  • Schedules and manages all domestic and international travel and accommodations, meetings and meeting logistics.
  • Prepares reports by collecting and analyzing information.
  • May answer or screen emails and telephone interactions, capturing key information and following up as needed on the executive’s behalf.
  • Provides information by answering questions and requests, seeking additional information as needed and driving to resolution.
  • May help to create presentations or key documents by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
  • Organizes, reconciles and submits expense reports in Concur, Illumina’s travel and expense management system.
  • Creates and revises systems and procedures by analyzing operating practices, recordkeeping systems, forms control, office layout, and budgetary and personnel requirements; implementing changes.
  • Implements practices to increase productivity and where appropriate, effectively manages communications.
  • Handles details of a highly confidential and critical nature.
  • Organizes and plans a variety of events including conferences and meetings.

Listed responsibilities are an essential, but not exhaustive list, of the usual duties associated with the position. Changes to individual responsibilities may occur due to business needs.

Requirements:

  • Sr-level experience working in a highly professional environment with interactions with important internal and external stakeholders.
  • Experience with calendar management, meeting and event planning, preparation of presentations, conference registration and expense report administration.
  • Ability to demonstrate professional presence to engage effectively with customers/partners at executive level.
  • Must have a high level of proficiency in Outlook, Word, Excel and Power Point.

All listed requirements are deemed as essential functions to this position; however, business conditions may require reasonable accommodations for additional task and responsibilities.

Experience/Education:

  • Typically requires general education, vocational training and/or on-the-job training and a minimum of 4 - 6 years of related experience.

Concerns regarding COVID-19 continue as positive cases are experienced in the communities in which we operate. Please be aware that, as a condition of employment, Illumina may require proof of COVID vaccination in accordance with local statutory requirements (subject to limited exceptions) beginning November 1, 2021.

At Illumina, we strive to foster a diverse and inclusive workplace by cultivating an environment in which everyone contributes to our mission. Built on a strong foundation, Illumina has always been rooted in openness, collaboration, and seeking alternative views and perspectives to propel innovation in genomics. We are proud to confirm a zero-net gap in pay, regardless of gender, ethnicity, or race. We also have several Employee Resource Groups (ERG) that deliver career development experiences, increase cultural awareness, and demonstrate our collective commitment to diversity and inclusion in the communities we live and work. We are proud to be an equal opportunity employer committed to providing employment opportunity regardless of sex, race, creed, color, gender, religion, marital status, domestic partner status, age, national origin or ancestry, physical or mental disability, medical condition, sexual orientation, pregnancy, military or veteran status, citizenship status, and genetic information. If you require accommodation to complete the application or interview process, please contact [email protected] To learn more, visit: https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf