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Administrative Coordinator – Executive Director Supportive Role (US-Remote)

Amgen, Inc.

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New Brunswick, NJ
LOCATION

Job Description

As posted by the hiring company

Job Overview:

Career Category

Administrative

Job Description

HOW MIGHT YOU DEFY IMAGINATION?

You’ve earned your degree. How will you use that achievement to reach your goals? Do more with the knowledge you’ve worked hard to acquire and the passion you already have. At Amgen, our shared mission—to serve patients—drives all that we do. It is key to our becoming one of the world’s leading biotechnology companies, reaching over 10 million patients worldwide. Become the professional you are meant to be in this meaningful role.

Administrative Coordinator – Executive Director Supportive Role

Live

What you will do

Let’s do this. Let’s change the world. As a key member of the US Value & Access team, the Administrative Coordinator (AC) will be primarily responsible for complex administrative support activities supporting multiple Executive Directors/Directors for the Market Access team. The Market Access team is responsible to communicate the clinical and economic value of Amgen products to key Payers, the Government segments, Integrated Delivery Networks (IDNs), and Independent Physician Associations (IPAs), to ensure coverage of Amgen products and thus support access for appropriate patients. This role requires an experienced Administrative Coordinator who enjoys working in a fast-paced fluctuating environment and can ensure timely coordination of tasks for multiple executives.

Key responsibilities include:

  • Proactively manage executive calendars with multiple priorities, identify conflicts and creatively resolve, schedule cross functional meetings and respond to meeting requests

  • Maintain field contact lists and assignments

  • Coordinate web-interface meetings, capture, transcribe and distribute meeting minutes

  • Coordinate domestic/international travel arrangements, prepare itineraries, process expense reports

  • Coordinate mailings and courier/deliveries

  • Provide backup support to designated AC

  • Update and maintain dues, memberships, subscriptions Maintenance and retrieval of filed information and correspondence to ensure immediate access to information

  • Assisting with preparation of presentations and meeting agendas

  • Coordinating processes including invoicing, purchase orders, mailings and courier/deliveries

  • Maintaining department email distribution lists

  • Maintaining department-wide rosters, organizational charts, and account alignments Collaborating with fellow US Value & Access Administrative Coordinators and Senior Executive Assistants to complete department-wide needs

  • Preparing agendas and taking action-items as required

  • Note-taking and meeting transcription

  • Acting as sole on-site Administrative Support for department-wide semester meetings

Win

What we expect of you

We are all different, yet we all use our unique contributions to serve patients. The administrative professional we seek is detail oriented with these qualifications.

Basic Qualifications:

Associate’s degree and 2 years of administrative experience

OR

2 years in a technical school setting with hands-on experience

OR

High school diploma / GED and 4 years of administrative experience

Preferred Qualifications:

  • Preferred Amgen or Biopharmaceutical/ technology experience

  • 2+ years in an administrative support role

  • Self-starter who can function autonomously

  • Excellent communication skills (verbal and written)

  • Experience providing administrative support to remote staff

  • Interpersonal skills to effectively establish and maintain professional relationships, partner with colleagues, and achieve required business outcomes

  • Demonstrated strong abilities in prioritizing, managing multiple tasks in order to meet deadlines and priorities, tracking and reporting the status of assignments and activities

  • Ability to demonstrate sound judgment, solutions-oriented, problem solver

  • Knowledge of computer software (Microsoft Word, PowerPoint, etc.)

  • Knowledge of MyBuy, SAP, SKYPE, WebEx, MSTeams, SharePoint and Concur

  • Experience handling multiple calendars including coordination across multiple time zone

Thrive

Some of the vast rewards of working here

As we work to develop treatments that take care of others, we also work to care for our teammates’ professional and personal growth and well-being.

  • Full support and career-development resources to expand your skills, enhance your expertise, and maximize your potential along your career journey

  • A diverse and inclusive community of belonging, where teammates are empowered to bring ideas to the table and act

  • Generous Total Rewards Plan—comprising health, finance and wealth, work/life balance, and career benefits—with compensation and benefits rated above 4 stars (out of 5) on Glassdoor

Apply now

for a career that defies imagination

Objects in your future are closer than they appear. Join us.

careers.amgen.com

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