Job Description

Description

SUMMARY

Maintains Operational and freight Accounts Payables, assists employees in Sales & Accounting Departments, Performs data entry.  Receives callers at establishment, determines nature of business, perform receptionist duties and assists with other office duties as necessary.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Obtains approval of accounts payables invoices. Posts all operational accounts payables, cuts checks, match check with voucher, mail checks and file copies.
• Assist with COD payments.
• Process local direct shipments

-     Responds to vendor inquiries.

-     Collects and maintains W-9’s for 1099 purposes.

• Maintains Outstanding Check list and wire payments log.

-     Sorts and distributes incoming and outgoing mail.

-     Logs daily paperwork from the yards and distribute.

-     Emails packing list and pictures to customer of loaded material sold.

--    Performs receptionist duties including greeting visitors, operating telephone console, directing calls, taking messages, arranging appointments, etc. 

-     Types memos, correspondence, reports, and other documents.

-     Performs variety of administrative duties such as filing, ordering supplies and maintaining office supplies.

-     Performs other duties as needed.

BENEFITS

• Vacation / Sick Pay
• Medical / Dental/ Vision
• 401K / Life Insurance
• Short Term Disability
• Flexible Spending Account
• Employee assistance Program
• Tuition Reimbursement Program
• Employee Wellness Program
• Employee of the Month Recognition
• Company Open House
• Employee luncheons
• Company Picnic
• Employee Engagement Programs: Employee of the Month, Years of Service and Employee of the Year

Qualifications

QUALIFICATIONS, SKILLS AND ABILITIES

• Associate's degree preferred.
• At least 2 years experience in an Administrative Assistant role. 
• Ability to write short correspondence, and memos.
• Strong customer service skills.
• Professional, articulate, high energy and team oriented.
• Professionalism in representing the company to external parties.
• Must be a self-starter with the ability to manage multiple priorities/tasks, and possess strong organizational and clerical skills.
• Proficient in Microsoft Office Suite
• Bilingual in Spanish Required
• Strong Data entry skills

PHYSICAL DEMANDS

While performing normal duties, the employee is regularly required to stand, walk, climb or balance, stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 10 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.  Reasonable accommodations will be made for individuals with disabilities in accordance to legal requirements.
 
WORK ENVIRONMENT
While performing regular duties the employee works in a normal office environment exposed to electrical equipment. Noise level is moderate.  Reasonable accommodations will be made for individuals with disabilities in accordance to legal requirements.