Administrative Assistant, Sr.

AeroVironment, Inc.

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Petaluma, CA

Job Description

As posted by the hiring company

Job Overview:

Worker Type


Job Description

The Sr. Administrative Assistant provides analytical and specialized and high-level administrative support to relieve executive, administrative and line managers of complex details and advanced administrative duties. In this role, one provides daily administrative tasks to support a specialized function(s) of the organization.

Position Responsibilities

  • Scheduling meetings and coordinate meeting logistics, including luncheons
  • Documenting technical meetings and follow up on action items/commitments
  • Working jointly with project leads to ensure proper information and documentation transfer throughout the life of a project
  • Preparing and tracking Purchase Requisitions
  • Contacts company personnel at all organizational levels to gather information and prepare reports, while maintaining confidentiality
  • Coordinates activities between departments and outside parties
  • Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice
  • Work with diverse group of employees to assist on projects as assigned by line managers
  • Planning company functions and appreciation activities
  • Overseeing the work of service/supply vendors
  • Escorting visitors/contractors through the building in compliance with Security policy
  • Special projects as assigned

Basic Qualifications (Required Skills & Experience)

  • Minimum of 5+ years’ experience in a fast-paced, hands-on, employee facing office environment. Manufacturing environment experience preferred.
  • High School diploma or GED Equivalent is required or equivalent combination of experience and education
  • Experienced in researching, organizing and coordinating multiple clerical projects within tight deadlines
  • Experienced and proficient with Microsoft applications (Word, Excel, PowerPoint, Outlook, Teams).
  • Previous experience working in aerospace industry is desired

Other Qualifications & Desired Competencies

  • Consistently demonstrates effective communication skills – written and verbal
  • Maintains a professional demeanor with a high level of customer service
  • Consistent in demonstrating sound organization, prioritization, multi-tasking and planning skills while efficiently prioritizing work load
  • Skilled at follow-up/follow-through while maintaining professionalism
  • Exhibits strong interpersonal skills and works well with all level of employees up to Senior Management
  • Applies acquired job skills and company policies and procedures to complete assigned tasks
  • Consistently follows established procedures on routine work and typically requires instructions only on new assignments
  • Able to excel in a fast-paced, deadline-driven environment, where small teams share a broad variety of duties
  • Displays strong initiative and drive to accomplish goals and meet company objectives
  • Takes ownership and responsibility for current and past work products
  • Is committed to learning from mistakes and driven to improve and enhance performance of oneself, others, and the company
  • Focuses on teamwork and puts the success of the team above one's own interests

Physical Demands

  • Ability to work in an office environment (Constant)
  • Required to sit and stand for long periods; talk, hear, and use hands and fingers to operate a computer and telephone keyboard (Frequent)
  • Uses hands and fingers to handle, control or feel objects (Frequent)
  • Bending, crouching, kneeling and reaching to file and maintain files (Frequently)
  • Ability to lift and carry objects of varying sizes and shapes up to 25 lbs (Occasionally)

COVID Vaccine Statement

AeroVironment is a U.S. government contractor, and is therefore subject to the September 9, 2021 Presidential Executive Order requiring COVID-19 vaccines for federal contractors. Consistent with AeroVironment’s commitment to health, safety, and national security, all U.S.-based AeroVironment employees must be fully vaccinated from COVID-19; this means that all new hires located in the United States must provide proof of being fully vaccinated from COVID-19 before their start date. At this time, the vaccination requirement applies only to U.S.-based employees; non-U.S. locations will have their own vaccination policies in accordance with applicable law of the non-U.S. jurisdiction.

ITAR Requirement:

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants will be asked to provide specific documentation to verify U.S. person status under the ITAR and the EAR. A “U.S. person” according to their definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee, or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

Benefits: AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown. For more information about our company benefit offerings please visit:

We also encourage you to review our company website at to learn more about us.

Principals only need apply. NO agencies please.

Who We Are

Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we’ve been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world’s most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution’s permanent collection in Washington, DC.

Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty – and succeed.

What We Do

Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems. Agencies of the U.S. Department of Defense and allied military services use the company’s hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition.

AeroVironment Incorporated is an equal opportunity employer, M/F/D/V and works in compliance with both federal and state laws. We are committed to the concept regarding Equal Employment opportunity. Qualified candidates will be considered for employment regardless of race, color, religion, age, sex, national origin, marital status, medical condition nor disability, genetics, veteran and all others that may apply.


U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required.