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Administrative Assistant – Quality Department

Jacobs

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Scoville, ID
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Job Description

As posted by the hiring company

Job Overview:

Jacobs Federal Operations provides a wide range of services to government and industry in engineering, environmental, operations and maintenance, scientific, engineering, environmental and technical services. Our clients include USAF, USACE, DOE, USCG, NASA, Dow, TVA, and Denso. We are currently executing many contracts, performing work that is essential to our clients' missions across a broad range of functional areas. This position provides support in day-to-day functions that relate to the Quality department. The incumbent performs a variety of detailed tasks and ongoing assignments. He/she uses knowledge of defined Quality procedures to evaluate situations and select correct solutions and adapt processes and procedures as necessary to meet objectives. The incumbent exchanges information related to advanced Quality procedures. This position interacts with all departments and all levels of management, as well as with some external contacts. Essential Duties & Responsibilities: Perform a variety of administrative tasks in support of the Quality department. Use electronic systems to manage and track commitments and corrective actions, store and track communications and log documents. Ability to take meeting minutes, scan/convert/upload documents including audit, assessment and surveillance data and documents. Prepare and submit electronic and/or hard copy to Document Control. Review documents for accuracy and completeness, ensuring documents meet standards for production.

  • High School diploma or equivalent required 
  • USA Citizenship 
  • 5 or more years of experience  
  • Advanced Microsoft Office Suite skills 
  • Above average keyboarding skills  
  • Prior Quality administrative support 
  • Experience working with all levels of the organization 

 Preferred Qualifications: 

  • Proven attention to detail  
  • Prior Supply Chain or Quality support experience  
  • Person already residing a commutable distance from Idaho Falls, ID is highly desired  

Essential Duties & Responsibilities: 

Perform a variety of administrative tasks in support of the Quality department. Use electronic systems to manage and track commitments and corrective actions, store and track communications and log documents. Ability to take meeting minutes, scan/convert/upload documents including audit, assessment and surveillance data and documents. Prepare and submit electronic and/or hard copy to Document Control. Review documents for accuracy and completeness, ensuring documents meet standards for production. Working Conditions & Physical Requirements: Regular standing, sitting, bending, and handling of hard copy files and documents. Regular computer work. Ability to move records boxes/records weighing up to 30 pounds, and stacks of paper weighing up to 20 pounds is essential. Gathers, compiles, tracks and reports on information relevant to project assignment from multiple sources. Set up and maintains files, refer callers, arrange meetings and conferences, receive, refer and answer mail. Review drafts and finished documents for grammar usage. Compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations using Microsoft Office Suite. Compile, review, and analyzes data. May design processes to enhance work flow. Quality administrative support, Prolog Input, provide details minutes, procurement log and duties as required.Job location is at the Idaho National Laboratory, approximately 55 miles west of Idaho Falls, Idaho.