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Administrative Assistant - Projects

Ormat Technologies, Inc.

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Reno, NV
LOCATION

Job Description

As posted by the hiring company

Job Overview:

Company Description

Headquartered in Reno, Nevada, Ormat is a leading geothermal company and the only vertically integrated company solely engaged in geothermal and recovered energy generation (REG), with the objective of becoming a leading global provider of renewable energy.

Job Description

This position performs administrative duties and assists with purchasing, invoice processing, general office support, and other project requirements for the construction team.

Qualifications

Note: New employees will be required to provide proof of COVID-19 vaccination, subject to potential reasonable accommodation due to medical issues or sincerely held religious beliefs.

Essential Functions

  • Responsible for accurate and timely input of purchase orders into the ERP system for various projects

  • Responsible for ensuring that purchase orders have received proper approval(s)

  • Process invoices through ERP system on a timely basis

  • Responsible for new vendor set up including obtaining and verifying vendor insurance requirements

  • Assist in the preparation of accruals for various projects

  • Manage Lien Waivers and Sales Tax reports

  • Process expense reports of Construction employees

  • Support Manager as needed with tax abatement projects

  • Responsible for processing incoming mail

  • Responsible for processing packing slips and receiving reports

  • Responsible for processing correspondence and paperwork for purchase orders

  • Responsible for placing orders and coordinating deliveries and shipments

  • Responsible for running errands as needed

  • Assist in scheduling and organizing activities, meetings, conferences and luncheons

  • Assist with travel arrangements for department’s employees as needed

  • Assist in accommodating the administrative needs of visitors

  • Must be able to operate a vehicle in a safe manner

Other Responsibilities:

  • Keep work area neat and orderly

  • Provide input regarding improvements of the facility and other related areas

  • Performs other duties and projects as assigned by management

Education, Experience, and Skills Required:

  • The ability to understand procedures and instructions specific to the areas of assignment as would be acquired in three to four years of high school with 1 year of knowledge of administrative and office procedures

  • The ability and knowledge to operate a variety of standard office equipment

  • Advantage - Experience is SAP system

  • Must have the ability to work little or without supervision

  • Ability to analyze, gather and summarize data for reports and find solutions to various administrative problems

  • Must have a high level of interpersonal skills with the ability to handle sensitive and confidential situations

  • Must be able to establish priorities, have attention to details and the ability to meet deadlines

  • Professional appearance and telephone etiquette essential

  • Excellent verbal and written communication skills required

  • Must be able to use and acquire knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation. Must be proficient in MS Word, Excel, Power Point and use of the Internet.

  • Must be able to communicate with other employees and read and write at a level that will enable to perform the work in a safe and efficient manner

  • Must possess at any time a valid driver’s license with a driving record acceptable to ORMAT’s auto insurance carrier

Physical Requirments

  • The ability to work at a computer and computer monitor and use repetitive motion for long periods of time.

  • The ability to occasionally lift up to 25 pounds.