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Administrative Assistant III

Abbott Nutrition

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Westfield, IN
LOCATION

Job Description

As posted by the hiring company

Job Overview:

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 113,000 colleagues serve people in more than 160 countries.

     

JOB DESCRIPTION:

MAIN PURPOSE OF ROLE

This job description is not to be copied, changed, or removed without the consent of Abbott Compensation Consulting.
Provides advanced administrative support to one or more Divisional Vice Presidents and other managers/directors as assigned.
May provide back up support to higher-level management as needed.

MAIN RESPONSIBILITIES

Responsibilities include all administrative functions of the department: answering phones, calendar management,
scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning,
creating or modifying business documents, preparing presentations from source materials, handling teleconference and
BlackBerry setups, acting as a liaison for remote access issues.
• May include some support for tracking budget expenditures.
• Coordinates and maintains departmental files, as assigned, in compliance with corporate and government regulations.
• Follows purchasing and requisition procedures, Corporate Security and Privacy Rules, Corporate Branding Guidelines, and
Copy Center procedures (if applicable).
• Orders business cards and stationery.
• Uses intermediate to advanced software skills to perform work assigned.
• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site,
and employee performance management systems (as applicable).
• Coordinates new employee office set-ups and onboarding.
• May train/coordinate work for new administrative assistants.
• Consistently interacts with high-level executives.
• Intermediate to advanced knowledge and understanding of business processes and requirements.
• Frequently handles confidential or business-sensitive information.
• Data is typically employee-level or one-dimensional.
• Maintains and manages calendars, including meeting and travel scheduling and domestic and international travel
arrangements.
• Proactively identifies and resolves scheduling conflicts.
• Primary point of contact for manager’s schedule.

Education

High School Diploma / GED

Some college preferred or an equivalent combination of education and work
experience

Experience/Background

Minimum 3 years

Admin experience or equivalent.
Operates with general instruction and some supervision. Intermediate to advanced
knowledge of Microsoft Office Suite, Adobe Acrobat, Visio or OrgPlus, and Lotus Notes or Outlook.

     

JOB FAMILY:

Administrative Support

     

DIVISION:

SH Structural Heart

        

LOCATION:

United States > Westfield: 1820 Bastian Court

     

ADDITIONAL LOCATIONS:

     

WORK SHIFT:

Standard

     

TRAVEL:

No

     

MEDICAL SURVEILLANCE:

Not Applicable

     

SIGNIFICANT WORK ACTIVITIES:

Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)

     

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans.

     

EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf

     

EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf