For over 70 years, McKenney’s, Inc., one of Atlanta’s Best Places to Work, has been providing Atlanta and the southeast with quality mechanical solutions to meet the needs of our customers. We are seeking an experienced Administrative Assistant to join our team, working in a fast-paced, collaborative, high-energy environment. This key position will work in a team environment, providing support to multiple Project Managers, Field Leadership, and the Operations Manager for Critical Systems.
DUTIES & ESSENTIAL JOB FUNCTIONS
Advanced skills using Excel (i.e. pivot tables, various functions and shortcuts)
Advanced computer skills with a focus on spreadsheets and quick learning of new systems
Able to problem solve, detail-orientated, patient and critical thinker
Flexible and works well independently
Set-up and on-going management of office supplies for the PMs and jobsite office
General purchasing and creating and issuing purchase orders
Generate documentation and/or document control including drawing/specification notices, change order management, construction schedules, and other project specific work
Project transaction reports – run as needed for projects
Accounts payable problem invoices – resolving invoices that are over POs, invoices with no POs, incorrect PO references, etc.
Work with PMs on project specific reporting, scheduling, and contract administration.
Preparation of entertainment expense reimbursement requests
Maintain positive and effective relationships with clients, vendors, and project teams
Maintain owner- or contractor-controlled insurance program for McKenney’s and our vendors
Work with PMs with monthly cost-plus and lump sum billings
At least 5 years in an administrative position
Experience with accounting software
Exceptional command of Excel and Adobe Acrobat Professional/Bluebeam
Cost Plus or manifest billing experience
High school diploma or GED
Experience as a construction related administrative assistant
Salesforce CRM support
Microsoft Excel Certified
KNOWLEDGE, SKILLS, ABILITIES, AND CHARACTERISTICS
Detail oriented with strong organizational, team development, and leadership skills
Ability to prioritize work and handle multiple tasks
Excellent note taking skills.
Able to acknowledge where skillsets can benefit the team and offload team member’s duties.
Excellent communication skills-both written and verbal
Ability to perform independently with minimum supervision
Well-developed sense of judgment
Ability to maintain customer and employee trust and protect operations as needed by keeping information confidential
Strong interpersonal skills and the ability to interact well within a team
Ability to use time productively, maximize efficiency, and meet challenging work goals
Able to demonstrate a serious commitment to accuracy and quality while meeting goals or deadlines
Ability to take on additional responsibilities as needed as well as determine and manage priorities with minimal guidance
Must possess and maintain an exceptional work ethic, uphold company values, and demand the highest standard of conduct from self and others
Professional appearance and a polished image that inspires confidence and trust
Moving Safety Forward, our initiative for continuous improvements in our safety culture, reminds us that we are on a journey toward a zero-incident culture. In all we do, we must work to build a partnership with our employees, customers and business associates that empowers them all with the ability to do their jobs safely.
McKenney’s is an Equal Opportunity Employer committed to workforce diversity. Qualified candidates will receive consideration without regard to age, color, religion, sexual orientation, disability, national origin, or gender identity. McKenney’s is a smoke-free and drug-free workplace.