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Administrative Assistant II

McKenney's, Inc.

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Atlanta, GA
LOCATION

Job Description

As posted by the hiring company

Job Overview:

#VIZI# 

For over 70 years, McKenney’s, Inc., one of Atlanta’s Best Places to Work, has been providing Atlanta and the southeast with quality mechanical solutions to meet the needs of our customers. We are seeking an experienced Administrative Assistant to join our team, working in a fast-paced, collaborative, high-energy environment.  This key position will work in a team environment, providing support to multiple Project Managers, Field Leadership, and the Operations Manager for Critical Systems.

 

DUTIES & ESSENTIAL JOB FUNCTIONS 

Advanced skills using Excel (i.e. pivot tables, various functions and shortcuts)

Advanced computer skills with a focus on spreadsheets and quick learning of new systems

Able to problem solve, detail-orientated, patient and critical thinker

Flexible and works well independently

Set-up and on-going management of office supplies for the PMs and jobsite office

General purchasing and creating and issuing purchase orders

Generate documentation and/or document control including drawing/specification notices, change order management, construction schedules, and other project specific work

Project transaction reports – run as needed for projects

Accounts payable problem invoices – resolving invoices that are over POs, invoices with no POs, incorrect PO references, etc.

Work with PMs on project specific reporting, scheduling, and contract administration.

Preparation of entertainment expense reimbursement requests

Maintain positive and effective relationships with clients, vendors, and project teams

Maintain owner- or contractor-controlled insurance program for McKenney’s and our vendors

Work with PMs with monthly cost-plus and lump sum billings

  

BASIC QUALIFICATIONS

At least 5 years in an administrative position

Experience with accounting software

Exceptional command of Excel and Adobe Acrobat Professional/Bluebeam

Cost Plus or manifest billing experience

High school diploma or GED

 

PREFERRED QUALIFICATIONS

Experience as a construction related administrative assistant

Salesforce CRM support

Microsoft Excel Certified

 

KNOWLEDGE, SKILLS, ABILITIES, AND CHARACTERISTICS

Detail oriented with strong organizational, team development, and leadership skills

Ability to prioritize work and handle multiple tasks

Excellent note taking skills. 

Able to acknowledge where skillsets can benefit the team and offload team member’s duties.

Excellent communication skills-both written and verbal

Ability to perform independently with minimum supervision

Well-developed sense of judgment

Ability to maintain customer and employee trust and protect operations as needed by keeping information confidential

Strong interpersonal skills and the ability to interact well within a team

Ability to use time productively, maximize efficiency, and meet challenging work goals

Able to demonstrate a serious commitment to accuracy and quality while meeting goals or deadlines

Ability to take on additional responsibilities as needed as well as determine and manage priorities with minimal guidance

Must possess and maintain an exceptional work ethic, uphold company values, and demand the highest standard of conduct from self and others

Professional appearance and a polished image that inspires confidence and trust

Moving Safety Forward, our initiative for continuous improvements in our safety culture, reminds us that we are on a journey toward a zero-incident culture. In all we do, we must work to build a partnership with our employees, customers and business associates that empowers them all with the ability to do their jobs safely.

McKenney’s is an Equal Opportunity Employer committed to workforce diversity. Qualified candidates will receive consideration without regard to age, color, religion, sexual orientation, disability, national origin, or  gender identity. McKenney’s is a smoke-free and drug-free workplace.