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Administrative Assistant I, Facilities

Clark Pacific • Woodland, CA
a month ago

The Administrative Assistant for Facilities supports both the Facilities Department and the Woodland facility through the coordination of and participation in a variety of activities that streamline operations and maximize productivity. They will work closely with the entire Facilities team to maintain a safe, efficient, and well-organized environment.

Reasonable accommodations may be made to enable qualified individuals to perform the essential functions.

  • Exercise a high level of professionalism and confidentiality when working with staff, projects and proprietary information.
  • Administer the Security Badge/FOB issuance process, including amendments, additions, and deletions to employee list.
  • Oversee maintenance to Security system and alarm response.
  • Coordinate with vendors to respond to basic level facility management requests of all types including but not limited to landscaping, janitorial and security.
  • Conduct site inspections of 3rd party work as they relate to safety issues and overall workplace environment.
  • Assist in completing minor facility repairs, including but not limited to moves, repairs and cleaning at all Northern California Clark Pacific sites.
  • Review of work requests on intranet daily and assist in the creation and resolution of work requests. Oversee work order delegation thru Facilities calendar.
  • Maintain and regularly update workstation maps throughout the plant.
  • Update and collect daily inspection sheets and logs.
  • Update Vendor Dashboard and schedule routine maintenance.
  • Complete data entry as requested, create signage and lamination, post notifications/memos throughout facility.
  • Support the needs of Facility Team as needed.
  • Other duties as assigned.