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Administrative Assistant - Havana Division

Denver Hardware Co.

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Denver, CO
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Job Description

As posted by the hiring company

Job Overview:

Administrative Assistant

We are currently seeking an Administrative Assistant to support the Division Manager and Team of Rio Grande Co. This person is an experienced, highly motivated individual with strong administrative expertise to provide administrative support to our Hardware & Fireplace Division. This position will perform complex administrative activities including accounts receivable, creating reports, interacting with customers/vendors, ordering supplies and recommending or making purchasing decisions. Requires strong written and verbal communication skills with an exceptional eye for details. Includes frequent/continual contact with customers, vendors and employees. 

Our ideal candidate will have the ability to perform:

 

  • General office duties include, but are not limited to: answer phone, creating and proofreading correspondence, make scans and copies, mailings (including USPS, FedEx and UPS), flight and hotel arrangements, submit documents to accounts payable, order employee business cards, ensure business license is up to date, inform landlord of building issues, oversee office equipment maintenance (phones, printers, copiers), order supplies and equipment, coordinate with IT Services, and clean kitchens;
  • Electronic calendar management and coordination of office meetings and training sessions, including ordering meals and refreshments as needed;
  • Answer phones and maintain relationships with office vendors, customers and clients;
  • Must be able to demonstrate the ability to consistently produce error-free work products;
  • Writing, editing and organizing a broad range of internal and external communications;
  • Organizing, maintaining and filing expense reports and administrative files for the Senior Team;
  • Opening, sorting, and distributing mail; and
  • Other duties as assigned.

 

Required Skills and Experience:

  • A college degree is preferred; with a background in business writing or English;
  • Minimum 3-5 years of office administration experience in a large office, preferred
  • Proven ability to prioritize his/her own work and work independently with minimal supervision;
  • Proven ability to work with sensitive and confidential materials;
  • Makes good judgement calls and discern urgent matters from those that can wait;
  • Have an “I’m here to help” attitude in every situation;
  • Must be proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook, etc…) and other web based software;
  • Must have excellent writing and editing skills;
  • Must demonstrate a high level of attention to detail in completion of tasks;
  • Must have strong organizational, problem-solving, and analytical skills; and
  • Familiarity with maintaining records and archiving processes