Administrative Assistant

Runbeck Election Services Corp.

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Phoenix, AZ
Second Shift

Job Description

As posted by the hiring company

Job Overview:



Fair Labor Standard Act Status: Non-Exempt

Salary: $17 - $23 hourly D.O.E. + Benefits

Location: Phoenix, AZ (NON-Remote)

Office hours 8am-5pm – Fast-paced, hands-on environment – Growth and development potential


Do you want to be a part of a truly impactful company? Runbeck Election Services is one of the fastest-growing election technology companies, and we are looking for an experienced Administrative Assistant to join our team. Runbeck is focused on creating the best and most secure election solutions for our customers nationwide. We offer the flexibility to work onsite/remote, a robust benefits package, and an unbeatable culture that has made us a Best Workplace in the Americas for five years running. If you have the required skill set and want to be a part of our disciplined and innovative team along with joining our mission of Defending Democracy®, then we would like to talk to you!

We are looking for an experienced master multi-tasker with excellent communication skills and an upbeat attitude to provide assistance and support to the Client Services Team. This position supports the Client Services Managers (CSM’s) by handling a variety of tasks to ease their workload and ensure efficient operations during busy elections cycles.


  • Provide administrative support to ensure efficient operations
  • Prepare and distribute internal election material to the appropriate departments
  • Assist with the proofing of election material content 
  • Assist with purchase orders and requisitions for vendor purchases and ordering of supplies
  • Work with internal teams to clearly define and document the new production approval checklists
  • Assist the team with production approvals for print and mail
  • Attention to detail is a must with the ability to identify opportunities for improvements and streamline processes within the team
  • Facilitate multiple projects, prioritize competing demands and requests while taking the initiative to adjust or change priorities as needed
  • Demonstrate a positive work attitude, strong interpersonal skills and develop relationships with peers



Key Requirements:

  • Reliable and dependable with a strong work ethic 
  • Ability to collaborate and communicate well with team members
  • Strong organizational skills
  • Professionalism
  • Problem-solving and critical thinking skills
  • Excellent customer service skills


  • Intermediate Skills in Microsoft products; Outlook, Excel, Word, and PowerPoint


We are proud to offer a robust benefits package for our rockstar team of election heroes:

  • Major Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • Basic and Voluntary Life Insurance benefit
  • Short- and Long-Term Disability Insurance
  • Accident Insurance
  • Critical Illness Insurance
  • Employee Assistance Program (EAP)
  • IDShield
  • Pet Insurance
  • 401K Matching
  • Tuition Reimbursement
  • Generous Paid Time Off policy including 16 Volunteer Hours yearly
  • 2nd shift receives shift differential of 12.5%
  • In-house gym with private showers
  • In-house coffee and snacks on tap
  • In-house company lunches or events monthly

Work Authorization:

  • Must be authorized to work in the US for any employer