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Administrative Assistant

Quantum Spatial, Inc.

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Nevada City, CA
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Job Description

As posted by the hiring company

Job Overview:

Overview

NV5 is a provider of engineering and consulting services to public and private sector clients, delivering solutions through six business verticals: Testing, Inspection & Consulting; Infrastructure; Utility Services; Environmental Health Sciences; Buildings & Program Management; and Geospatial Technology. With offices nationwide and abroad, NV5 helps clients plan, design, build, test, certify, and operate projects that improve the communities where we live and work.

 

As engineers, architects, construction/program managers, environmental professionals and beyond, we play a significant role in shaping our communities through the services we provide. We are looking for passionate, driven individuals to join our team focused on Delivering Solutions and Improving Lives.

 

The basic function of the Administrative Assistant is to provide administrative support to a Group of Engineers and to assist the Administrative Staff.

Responsibilities

The Administrative Assistant provides routine administrative, clerical and word processing office functions for all staff under the direction and close supervision of the Office Manager or designee. Duties include general clerical, receptionist and project-based work. The Administrative Assistant must project a professional company image through in-person and phone interaction.

  • Operating the telephone system; welcoming visitors to the office; and directing visitors and callers to the appropriate person within the firm.
  • Preparing reports under the direction of the Technical Editor.
  • Maintaining confidentiality and preserving the integrity of company information.
  • Maintaining office supplies inventory, telephone and various office equipment needs by checking stock to determine inventory level; anticipating needed inventory; placing and expediting orders; verifying receipt; and coordinating maintenance of office equipment.
  • Performing general clerical duties, including but not limited to: photocopying, scanning, faxing, mailing, package tracking, filing, office     organization and presentation.
  • Maintaining project hard copy and electronic filing.
  • Receiving, signing for and distributing packages received.
  • Shipping samples as needed.
  • Setting up and coordinating meetings, conferences and travel arrangements for staff.
  • Maintaining and distributing staff contact information and general company information to staff.
  • Receiving, processing and distributing incoming mail.
  • Maintaining cleanliness of common areas.

Qualifications

Education 

  • Requires a High-school diploma or equivalent experience.

Skills and Experience

  • Knowledge of Adobe Acrobat and Microsoft Office, including Word and Excel.
  • Knowledge of the operation of standard office equipment.
  • Valid California driver’s license
  • Knowledge of clerical and administrative procedures and systems such as filing and record keeping.

 

NV5 offers a competitive compensation and benefits package including medical, dental, life insurance, PTO, 401(k) and professional development/advancement opportunities.

 

NV5 provides equal employment opportunities (EEO) to all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. NV5 complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.