Administrative Assistant

LFG Specialties, LLC

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$24.04 /h
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Greenwood Village, CO

Job Description

As posted by the hiring company

Job Overview:

Job Overview

APTIM currently has an opening for an experienced Administrative Assistant. The selected candidate will have the opportunity to work independently and be able to work in a team setting within a dynamic work environment.

APTIM is committed to providing a benefits package that accomplishes the primary purpose of our programs which is to protect and promote the health and financial well-being of our employees and their families. APTIM's health care and insurance benefits include the following programs: medical, dental, vision, prescription drug, basic life insurance, optional life insurance, spouse life insurance, child life insurance, basic accidental death & dismemberment, optional accidental death & dismemberment, short- and long-term disability with optional buy-ups, employee assistance program, health care spending account, dependent care spending account, health savings account and business travel accident insurance for themselves and their eligible family members, per plan guidelines. Multiple voluntary benefits are available to employees for enrollment including critical illness, hospital indemnity, accident insurance, etc. APTIM also provides participation in a retirement program, paid absences such as vacation time (annual days determined by length of service) and sick leave to eligible employees in accordance with the APTIM sick pay policy and as required by law. The targeted salary for this position is $50K.

Key Responsibilities/Accountabilities:

  • Provide administrative support for the APTIM Greenwood Village Office and the corporate proposal team
  • Manage front desk in office
  • Handle information requests, and perform clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and coordinating meetings
  • Meet, greet, sign-in, and escort visitors, as well as provide access and support to individuals, as needed
  • Open, sort, and distribute incoming correspondence and assist with outgoing mail
  • Ensure employees and staff are properly badged
  • Send in requests to facilities and building management for support and services
  • Ensure office cleanliness is maintained (e.g., kitchens remain clean, empty offices and cubicles are in good standing for visitor use, assist with coordination of recycle events, etc.)
  • Assist visitors with reservation systems for office space
  • Perform general office duties such as ordering supplies and setting up preventive maintenance and service calls for equipment (printers, coffee and water machines, first aid kits, etc.)
  • Perform in-house print production needs
  • Track and ensure payment of proposal consultant invoices
  • Coordinate meal orders and off-site events
  • Perform all other duties, as required

Basic Qualifications:

  • Administrative experience in a professional setting preferred
  • Needs to be able to stand for extended periods
  • Needs to be able to lift at least 25 lbs.
  • Needs to be able to work in person in the GWV Office
  • Excellent time management skills required in order to deal with multiple and concurrent activities, some of which will be deadline driven
  • Readily learns programs/systems/technology used for collaboration
  • Proficient in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint
  • Strong attention to detail
  • Excellent written, verbal, and interpersonal skills
  • Good communication and organization skills
  • Accepts and adapts to change well
  • A self-starter, motivated to contribute to the group
  • Able to maintain confidentiality of employee sensitive material
  • APTIM strongly recommends, but does not require, that its employees receive vaccination against COVID-19. We do require employees to provide information about their vaccination status, whether vaccinated or not.

Who we are and what we do:

APTIM is a global industry leader headquartered in Baton Rouge, Louisiana. With more than 4,000 employees worldwide, APTIM specializes in critical infrastructure, technical and data solutions, program management, environmental services, resilience, as well as sustainability and energy solutions. Our dedicated people have the proven experience and expertise to provide integrated services and solutions to government agencies, commercial, industrial, and energy customers. APTIM is committed to accelerating the transition toward a clean and efficient energy economy, building a sustainable future for our communities and the natural world, and creating an inclusive equitable environment that celebrates the diversity of our people.

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