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Administrative Assistant

American Residential Services, LLC • Gibsonia, PA
a month ago


ARS/Rescue Rooter, the largest, National HVAC & Plumbing company in the US, is seeking an Accounting Administrative Assistant to support all accounting staff.  The ideal candidate is a highly detail-oriented individual with the ability to manage multiple tasks simultaneously.  Provides administrative support to all office management and sales staff. Organizes and manages processes and maintain documentation in support of the operation.


  • Manages utility rebate program including processing, payment application and reconciliation
  • Monitors and completes documentation required for HVAC sales and service in accordance with Home Depot guidelines
  • Completes warranty registration for newly installed customer equipment
  • Payment processing
  • Answer and screen overflow telephone calls from customers to provide estimated time of arrival and/or to transfer to proper office personnel
  • Assists in payment processing and application
  • Reviews and completes data entry of information into company’s field service system
  • Supports the organization and cataloging of customer installation files
  • Assists with warehouse administrative functions, data entry and 3-way match process
  • Provides administrative and data entry support to the warranty parts return process



  • A High School diploma, or GED Equivalent
  • 1-3 Years of general administrative and/or bookkeeping experience
  • Highly detailed, must have the ability to perform repetitive, detailed tasks with high level of accuracy
  • Ability to operate basic office equipment
  • Basic skill level with Microsoft Excel (Sort, Filter, Pivot Tables, write formulas with absolute and relative references, etc.)
  • Strong written and verbal communication skills
  • Ability to pass pre-employment drug and background screening
  • Basic accounting/bookkeeping skills are preferred but not required

ARS-Rescue Rooter is an Equal Opportunity Employer AA/EOE/M/F/V/D. In compliance with the Americans with Disabilities Act, ARS-Rescue Rooter may provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.