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Administrative Assistant

Aethercomm • Carlsbad, CA
10 days ago

Aethercomm designs and manufactures RF and Microwave amplifier modules, subsystems and systems. The majority of our work is custom. The reliability and effectiveness of thousands of Aethercomm products has been tested and proven in combat, helping to protect and save the lives of our warfighters.

Aethercomm is looking to fill a Administrative Assistant position. 

Scope:  The purpose of this procedure is to establish and define the functional role, requirements, reporting relationships, authority, responsibilities and measures of performance of the Administrative Assistant at Aethercomm.  

Essential Duties and Responsibilities include the following. Other duties may be assigned.

•    Prepare and maintain a variety of records and databases. 

•    Research, review, check and compile a variety of information; collect and verify data for accuracy, completeness and compliance with established procedures; and prepare reports as required; file records as required.  

•    Compose and edit a wide variety of materials such as correspondence, reports, forms, applications, memoranda and other documents using MS Office applications (Power Point, Word, Excel, Visio, etc), and perform quality assurance on final products.

•    Coordinate and schedule meetings involving internal attendees, suppliers, and/or customers.

•    Attend and participate in a variety of administrative meetings, serving as a representative of the Vice President of Engineering when directed to do so.

•    Take minutes for Engineering Department meetings as directed.

•    Support all direct reports of the Vice President of Engineering when needed.

•    Coordinate travel arrangements as needed.

•    Perform all other related duties as assigned.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 


Undergraduate degree is preferable with 2 or more years of experience as an administrative assistant working in a team environment.

Language Ability:

Ability to read and interpret documents such as engineering specifications, technical correspondence, design procedures, and other related materials.  Superior attention to detail.  Effective interpersonal and communication skills; ability to interact with all levels of personnel.

Math Ability:

Ability to add, subtract, and divide in all units of measure, using whole numbers, common fractions, and decimals. The recognition and basic understanding of statistics is beneficial as is the recognition and understanding of common units of measurement found in the field of engineering. 

Reasoning Ability: 

Ability to apply common sense and logic to carry out detailed written or oral instructions.  Able to balance multiple projects and tasks to meet deadlines. 

Computer Skills: 

MS Office (Word, Excel, Outlook, Project, Visio and Power Point), Internet Software, and Database software. 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job employee may be required to sit for extended periods; frequently stand and walk; normal manual dexterity and hand-eye coordination; lift and move objects weight up to 30 lbs; close vision, distance vision, depth perception and ability to adjust focus; verbal communication; training and on site visits.

Must be a US Person and be able to obtain a US Security Clearance

We offer excellent compensation, full benefits and a high visibility environment for fast track promotions and rewards.

Aethercomm offers a dynamic environment to create new products that are used to save lives.

In order to apply for this position, please visit our website: www.aethercomm.com

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.