Job Description

Job Title: CMMS Clerk

Location: Katy, TX 77493

Duration: 6 months (possible extension)

Schedule: Monday – Friday, standard business hours

Pay Rate: $19/hr on W2

Typing Requirement: 45–50 WPM

Job Description

The CMMS Business Systems Administrator is responsible for performing administrative and secretarial duties to support maintenance operations. This role involves completing accurate and timely data entry, managing business system transactions, and assisting the Admin Lead/Supervisor with daily administrative activities.

The ideal candidate will demonstrate strong computer skills, attention to detail, and the ability to work across multiple business systems.

Key Responsibilities

Administrative Support

• Monitor and manage office consumables and supplies
• Coordinate travel and hotel arrangements for employees using company systems
• Coordinate and schedule catering requirements
• Submit and manage Purchase Orders (POs) and related requests
• Manage electronic movement of assets and equipment within CMMS systems (Maximo)
• Prepare quotes, tickets, and invoicing through FDP for client billing (including M&S purchases and service repairs)
• Coordinate shipping activities with the Logistics Team
• Create equipment orders as required
• Process Damage Rebill (DRB) documentation
• Manage P-card transactions and payments for third-party vendors

Accounting-Related Duties

• Submit invoices in the appropriate business systems in a timely manner
• Process Non-PO invoices
• Process PO invoices
• Submit facilities-related PO requests (CWS)

Payroll / Personnel Support

• Add or remove employee information in Kronos
• Manage overtime approvals and timekeeping entries
• Support payroll processing across multiple digital systems
• Update employee records (SISC – un-taint process)
• Complete required updates within one business day of notification

Business Systems / Applications Used

Candidates should have experience working with or learning systems such as:

• SAP
• FDP
• Maximo (CMMS)
• Kronos
• LoadChart
• ESM (for PO modifications)
• Paperless (for inspections and repair documentation)

Required Skills & Qualifications

• Strong problem-solving ability
• Experience with business applications and systems
• Understanding of Purchase Order processing
• Knowledge of quality and quantity verification processes
• Intermediate computer proficiency
• Working knowledge of Microsoft Office, particularly Excel
• Typing speed of 45–50 WPM (tested during interview)
• Strong attention to detail and ability to manage confidential information