Accounts Receivable Specialist

Exxel Outdoors, LLC

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Broomfield, CO

Job Description

As posted by the hiring company

Job Overview:

The Accounts Receivable Specialist is tasked with administering all aspects of the accounts receivable process within the ERP system, Navision (NAV).  This function includes ensuring that all accounts receivable transactions are recorded and posted accurately and timely as well as validating and clearing customer deductions. This position is responsible for processing and applying customer credit memos. The chargeback process including determining the reason for short paid invoices, verifying, processing, and applying credits



  • Record and post all payments within 24 hours of receipt in the bank
  • Validate and clear customer claims (deductions) at the time of cash application in accordance with the customer’s program agreement
  • Analyze any credit balance accounts to determine if a refund should be processed
  • Balance receipts, reconciles daily credit card batches, and prepares audit trail 
  • Maintain organized filing of all accounts receivable and deposit documentation as required by the needs of the business
  • Collect and maintain a complete and up-to-date collection of customer/vendor agreements from Sales
  • Coordinate the collections process on past due accounts with the Collections Specialist
  • Monitor invoices and credit memo requests, short payments, chargebacks, assuring that all credits and payments issued fall within the customer/vendor agreements
  • Utilizing a team approach, work with the Accounting, Dealer Services, and Sales teams when a customer requests credits or makes short payments over and above their agreements – assuring that the company does not over apply credits
  • Document processes and recommend modifications in order to recognize and establish “best practices” that assure the profitability of the company
  • Provide management reports to analyze and communicate customer credit memo / chargeback performance
  • Follow up on any deductions in a timely manner
  • Maintain good communication channels within the company regarding credit memos, chargebacks, and short payments.  Assure that Finance, Accounting, and Sales Support are aware of credits applied to customers
  • Provide required documentation and audit prior credits given when needed
  • Perform certain accounting processes, such as keying and balancing journal entries, managing recurring journal entries, etc.
  • Work with cross functional teams to ensure the proper application of prepaid funds
  • Provide reports and supporting documentation for independent audits as needed
  • Other projects and duties as assigned by management



  • High School Diploma or equivalent required
  • 2 - 3 years of experience in Accounts Receivable 
  • Familiarity with consumer goods (CPG) is a huge plus
  • Solid written and verbal communication skills
  • Experience with mid-size to large company ERP systems (SAP, NAV, Dynamics GP, etc) is required
  • Highly proficient in Microsoft Excel
  • Experience with big box customers is a plus (Target, Walmart, Amazon)
  • Must be able to take direction and perform in a collaborative environment
  • Must be able to multi-task effectively and efficiently
  • Must possess strong organizational skills, the ability to prioritize and multitask
  • Strong analytical and problem-solving skills
  • Strong attention to detail
  • Must have a positive and proactive attitude
  • Ability to work well under pressure with a high degree of energy and a customer service-oriented attitude
  • Strong interpersonal communication skills are must. Demonstrated track record of effectively communicating via phone, email, and face to face with internal/external customers at all levels







  • None



The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is regularly required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.  The employee frequently is required to stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.




This job description is an overview of the scope of responsibilities for this job and is not intended to be an inclusive list of job tasks and expectations. With the evolution of Exxel Outdoors, LLC, the responsibilities of this position may change. The job must be prepared to accept new responsibilities and transfer others. 

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.