Accounts Receivable Credit Clerk

Statewide Safety & Signs, Inc.

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$18-20 /h
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Santa Ana, CA
First Shift

Job Description

As posted by the hiring company

Job Overview:

Job Details

Level:    Entry
Job Location:    Traffic Solutions - Santa Ana, CA
Position Type:    Full Time
Salary Range:    $18.00 - $20.00 Hourly
Travel Percentage:    None
Job Shift:    Day
Job Category:    Accounting


General summary of the position

Credit Collections clerk in a multi-business unit corporate office comprised of 1-Director, 1-Supervisor, 4-Analysts, and 2-Clerks; responsible for the accurate and timely processing of all accounts receivable. This position is responsible for invoicing in American Contractor and Prelude, answering phones and directing calls.

essential functions

•      Assist with Cash Receipts Posting: Responsible for processing, reconciling and applying daily deposits in various operating systems.  Together with all A/R functions related to Adjustments, NSF Chargebacks, and Write-Off’s.

•      Process credit applications:  Acquire credit reports, acquire public record reports, prepare   submittal package for review. Enter approved applications into various operating systems. Send approved or denied letter to applicants.

•      Process Preliminary filings through vendor’s website, presently NCS. Update subject account job notes in various systems.

•      All tasks above including but not limited to: Redirecting all daily inbound AR Dept emails, updating Authorized Buyers, COI information, upload resale certificates through vendor’s website, presently AVALARA, process customer refunds, updating AR reporting spreadsheets.

  • Run daily credit card report in Prelude
  • Update job notes in American Contractor & Prelude of prelien filings
  • Update authorized Buyers & COI Information in Prelude
  • Process resale certificates through Avalars
  • Process prelien filings through CMA
  • Process AR refunds
  • Enter new accounts into Prelude and American Contractor
  • Update all reporting spreadsheets on AR S of current action status


This job description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.


A review of this position has excluded the marginal functions of the position that are incidental to the performance of fundamental job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the incumbent(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an "at will" relationship.


Traffic Solutions Corp., d.b.a. Statewide Safety Systems complies with all laws prohibiting discrimination against employees and applicants based on race, color, religion, sex, age, national origin, citizenship status, disability, genetic information, veteran status, or other protected classifications under applicable law. Traffic Solutions Corp., d.b.a. Statewide Safety Systems complies with all federal government contracting laws and is committed to providing equal employment opportunities for qualified employees and applicants, such as women, minorities, persons with disabilities and certain groups of veterans. Equal opportunity extends to all aspects of the employment relationship, including hiring, promotions, and training, working conditions, compensation and benefits. Traffic Solutions Corp., d.b.a. Statewide Safety Systems policies and practices reflect our commitment to nondiscrimination in all areas of employment, including contracting opportunities for vendors and suppliers.




Knowledge, Skills, Abilities and Other Characteristics:

  1. Comfortable working in a highly detail oriented, demanding office environment.
  2. Excellent mathematical skills, including application and use in problem-solving.
  3. Ability to coordinate own and others’ actions, manage own time and manage personnel resources.
  4. Good understanding and expression of written and verbal English sentences and paragraphs in work-related documents.
  5. Sensitivity to problems; ability to tell when something is wrong or is likely to go wrong.
  6. Bachelor’s or equivalent degree/experience combination, a plus.
  7. 2+ years of experience in the A/R credit collections field.
  8. Proficient knowledge and experience using Microsoft Office products, including Word and Excel.

work context

  1. High degree of accuracy and exactness is extremely important in the performance of this job.
  2. To accomplish work activities, Credit Clerk must be able to communicate effectively with team members, supervisors, and business partners among different levels of the organization, and with clients outside of the organization.
  3. Must be able to lift up to 25 lbs.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.


While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee frequently is required to stand, sit, walk; and may stoop, kneel, crouch or crawl.  The employee must regularly lift and/or move up to ten pounds, may lift and/or move up to twenty-five pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.