Accounts Payable Specialist (*Hybrid)

McGrath RentCorp

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Livermore, CA

Job Description

As posted by the hiring company

Job Overview:


We’re a big company with big ideas. And while we started out small we still retain a close-knit feel and an exceptional company culture that’s tough to find nowadays. We have a great story and even better people to tell it. Whether in corporate headquarters or out in the field, it’s our people who got us where we are today. Five business units and 40 years later, McGrath RentCorp is a premier $500+ million Bay Area-based diversified business-to-business rental company of more than 1,000 employees and 35 years as a publicly traded company (NASDAQ: MGRC). If you value building meaningful partnerships, a dynamic work environment, and want to help build on our success, we want to talk to you! So what are you waiting for?

“A Day in the Life”

As the Accounts Payable Specialist you will perform all aspects of accounts payable in an accurate and timely manner for the Livermore corporate office.  Excellent communication, organization, accounts payable systems and analytical skills are a must.


“What You’ll Do”

  • Process all incoming purchase order and non-purchase order invoices and verify appropriate approvals
  • Interact with internal business partners to answer questions and resolve billing discrepancies
  • Respond to vendor inquiries and take proper action on past due billings
  • Ensure prompt payment of all vendor invoices by initiating checks and validating the “Positive Pay” file
  • Initiate documents for electronic payments (Wire, ACH, etc.)
  • Perform filing and other duties as assigned


“Must Haves”

  • 2-3 years of accounts payable experience 
  • Good accounts payable system/computer skills (Oracle preferred)
  • Effectively multi-task and prioritize urgent concerns
  • Must be self-motivated, highly organized and able to function in a team environment
  • A positive and professional attitude
  • Possess excellent communications skills and be able to work well with outside vendors.
  • Analytical skills essential 
  • Intermediate excel knowledge. Able to create adhoc spreadsheets using basic excel functions and formulas (sum If, pivot tables, vloookup)
  • Able to work independently and within a team environment
  • Proven dedication to internal and external customer service
  • Reviews purchase orders, statements and invoices to verify amounts owed, resolves invoice and payment discrepancies.
  • Prepares and processes payments for vendors invoices and other financial obligations in accordance with internal accounting policies
  • Ability to process high volume with accuracy


  • Workplace Flexibility! This program gives you flexibility to balance work and personal life while empowering you to perform with excellence each and every day. 
  • We offer a variety of benefits that offer you flexibility and choice, a simple selection experience, and the ability to take control over your benefit spending.
  • 401K plan with Company match!
  • We all need to rest and recharge that’s why in addition to vacation and sick time we also offer considerable company-paid holidays! 
  • We also offer HSA, FSA, EAP and Pet Insurance! 
  • It’s a great place to work where you are given the space to share ideas and opinions and the bottom-line is “YOU” matter! 

 *Hybrid - 2 to 3 days Work from Home

A Message from Our CEO, Joe Hanna

At McGrath RentCorp, diversity and inclusion are important to our culture and core values. One of our core values is that YOU matter. This means everyone in the company, inclusive of race, color, nationality, gender, orientation, and all else.  You are all important and critical to our operations and success. I believe cultivating a culture that is inclusive and embraces everyone is the right thing to do and as your leader, I’m committed to making this happen.

The pre-employment screening process includes, criminal background check.  All qualified applicants will receive consideration for employment without regard to race, sex, color, religion, sexual orientation, gender identity, national origin, protected veteran status, on the basis of disability and any other legally protected status.

Our company uses E-Verify to confirm employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit .