Accounts Payable Specialist

Video Gaming Technologies, Inc.

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Las Vegas, NV

Job Description

As posted by the hiring company

Job Overview:

Job Posting Title

Accounts Payable Specialist


The role of the Accounts Payable Specialist involves providing financial, administrative and clerical support to the organization through the delivery of invoice processing, supplier payments and reconciliation, Vendor and T&E management. The role is critical in ensuring that the day-to-day management of all payment cycle activities are completed in a timely, efficient and well controlled manner across the business as well as various ad-hoc tasks and projects as required.

What You'll Do

  • Reviews vendor invoices within Concur for accuracy and completeness.
  • Routes documentation to specific areas for coding and approvals where applicable.
  • Ensures proper approvals and documentation is present before being entered into the Accounts Payable system for payment.
  • Inputs and processes all invoices into the Accounts Payable system, making sure that invoices are paid according to payment terms and applicable discounts are taken.
  • Matches checks, EFTs, and wires to appropriate backup where applicable.
  • Submits checks for signatures or release of payment.
  • Create the Positive Pay spreadsheet and upload into WF website.
  • At the start of each month pay all recurring bills that have been pre-approved; such as, monthly rent and utilities for Amigo, Reno, Austin, etc…
  • Freight Reclass and Accrual – At month end, submit journals for reclassification of our main fedex account and accrual of any freight invoices that did not get posted for the month.
  • Invoices – Post all pre-approved freight invoices and ensure that our freight accounts are kept current.
  • Main Fedex Account – Download coding spreadsheet and invoices for processing.
  • Answer and research emails that come to the AP inbox, update vendors with payment status or invoice issues. Review statements. Assist employees with any AP related issues; such as, urgent check requests, new vendor set ups, etc…
  • Performs required AP Senior activities when required.

What We're Looking For

  • Minimum 3 years’ experience in AP
  • Extended knowledge of Inventory Invoices
  • Basic understanding of accounting principles
  • Sound data entry and administrative experience.
  • Strong problems solving skills.
  • Strong attention to detail
  • Strong written and verbal communication skills
  • Ability to work well with others; a desire to be part of a team
  • Excellent time management and organisational skills
  • Experience using financial systems including ERP and electronic workflow solutions.
  • Advanced MS Office skills with high degree of confidence in MS Excel.
  • Concur (Travel, Expense, Invoice) Excel, Microsoft Dynamics 365, and Great Plains experience a plus.

Why Aristocrat?

  • World Leader in Gaming Entertainment

  • Robust benefits package

  • Global career opportunities

Our Values

  • All about the Player

  • Talent Unleashed

  • Collective Brilliance

  • Good Business Good Citizen

The US based roles may require registration with the Nevada Gaming Control Board (NGCB) and/or other gaming jurisdictions in which we operate.