Job Description

**Key Responsibilities

Accounts Payable Management

**● Receive, review, and process vendor invoices accurately and in a timely.

● Verify invoices against purchase orders, receiving documents, and approved

contracts.

● Ensure proper coding and allocation of expenses by company, department, and cost

center.

● Manage weekly payment runs and maintain payment schedules.

● Process ACH, wire transfers, checks, and electronic payments.

● Maintain accurate vendor balances and reconcile vendor statements monthly.

Vendor Management

● Establish and maintain vendor records.

● Request and maintain W-9 forms and vendor compliance documentation.

● Communicate with vendors regarding invoices, discrepancies, payment status, and

account inquiries.

● Resolve billing disputes and discrepancies promptly.

Financial Controls & Compliance

● Ensure compliance with company approval workflows and internal controls.

● Monitor payment terms and optimize cash flow while maintaining strong vendor

relationships.

● Assist with month-end closing activities.

● Support annual audits and accounting reviews.

● Ensure compliance with IRS 1099 reporting requirements.**

Reporting & Analysis

**● Prepare weekly Accounts Payable aging reports.

● Monitor outstanding liabilities and upcoming payment obligations.

● Identify opportunities to improve payment processes and efficiencies.

● Support the CFO and the leadership team with financial reporting requests.

ERP & Systems Management

● Enter and maintain accounts payable transactions within the ERP system.

● Support AP processes during ERP implementation and optimization.

● Assist with data accuracy and vendor master maintenance.

● Participate in process improvement initiatives and SOP development.

Required Qualifications

Education

● Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or

related field preferred.

Experience

● Minimum 3 years of Accounts Payable experience.

● Experience in distribution, logistics, foodservice, wholesale, manufacturing, or

inventory-driven businesses preferred.

● Experience processing high invoice volumes.

● Experience working with ERP systems required.

Technical Skills

● Strong proficiency in:

○ Microsoft Excel

○ ERP systems (Aptean experience is a plus)

○ QuickBooks Online (preferred)

○ Google Workspace

○ Accounts Payable automation platforms

Knowledge

● General accounting principles.

● Three-way matching (PO, Receiving, Invoice).

● Vendor management.

● Payment processing.

● Expense allocation and cost accounting.

Key Competencies

● Exceptional attention to detail.

● Strong organizational skills.

● Ability to manage multiple priorities.

● High level of integrity and confidentiality.

● Strong communication skills.

● An analytical and problem-solving mindset.

● Ability to work independently while collaborating across department

Call: 919-769-5627 or 919-243-2017 for details!

You should be proficient in:

• Accounts Payable (AP)