Job Description

KARL STORZ is currently seeking an Accounts Payable Specialist who will be responsible for activities related to Invoice Processing and Concur Expense Report reimbursements. The AP Specialist is required to provide excellent customer service to internal and external customers.

This role will be based at our El Segundo, CA office with the opportunity to work remote up to 3 days per week.  

Responsibilities

Key responsibilities will include, but may not be limited to:

Invoice Processing:

The AP Specialist will process PO and Non-PO invoices and can handle Intercompany and or 3rd Party Vendor invoices. Invoices must be processed timely and within the defined AP SLA guidelines and in compliance with Accounts Payable business processes.  Invoice processing must meet all month end deadlines, including In-Transit reporting and Goods Receipt (GR) accounts must be reconciled every month and aged items researched.  This role will work with AP Management and other internal groups e.g. Purchasing, Receiving, Customer Support, etc. to resolve aged open GR’s and invoicing issues.  May be required to assist Accounting groups with invoice account questions or clearly explain the invoice process or reconciling items. Other essential functions:

• Communicates with internal customers and outside vendors regarding invoice inquiries/discrepancies and payment status.
• Responsible for researching account information and payment history.
• Assists with month-end close.
• Assists other staff with vendor payment and system related issues.
• Assists other AP team members as back up or with training and other dept responsibilities including opening mail and mailing checks.

Concur Expense Report Reimbursements:

The AP Specialist can also be responsible for reviewing employee Expense Reports in Concur. Expense Reports must be processed timely and in compliance with defined AP SLA and business processes. Reviewing expense reports includes understanding Concur, understanding Karl Storz’ Travel and Expense Policy, and ensuring Expense reimbursement requests are within Travel and Expense Policy guidelines.  This role may be responsible for creating standard Concur reports.

Requirements

Our successful candidate will have excellent business communication skills. They will also have demonstrated success working in a collaborative, service-oriented team environment. 

 Additional requirements include, but are not limited to:

• 5+ years’ Accounts Payable experience required
• Bachelor’s degree strongly preferred
• SAP Required
• Experience using AP automation systems (OpenText) strongly preferred
• Concur Expense strongly preferred
• A desire and ability to help create and foster a team environment
• Excellent interpersonal skills, solid customer service approach, as well as strong oral and written communications skills are all required.
• Working knowledge of the Full Cycle Accounts Payable and general understanding of workflow analysis and internal controls
• Highly detail oriented and self-motivated to delve into the root cause of exceptions.
• Must be proactive and aggressive in taking the initiative to resolve exceptions/issues.
• Must have excellent written, oral and interpersonal communication skills.
• Ability to work independently with minimal supervision.
• Strong analytical, detail oriented, with the ability to multi-task under pressure.
• Ability to adapt to changing priorities and can work well under time constraints.
• Must be calm under pressure with a positive attitude with flexibility to thrive in a fast-paced environment.
• Demonstrates the ability to motivate a team.
• Must possess strong follow-up skills.

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