FactoryFix
View more related jobs

Accounts Payable Specialist

Bogle Vineyards, Inc. • Clarksburg, CA
22 days ago

POSITION SUMMARY: Perform accounting and clerical duties related to the efficient and accurate maintenance and processing of accounts payable transactions.  The Accounts payable Specialist completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices.  They are an experienced candidate who can assign invoices to the proper cost centers, work with vendors to resolve invoice discrepancies and reconcile monthly vendor statements within the wine industry.                                                                                    

KEY RESPONSIBILITIES

·        Pay vendors by monitoring discount opportunities; verifying Federal ID numbers; scheduling and preparing checks; resolving purchase order, contract, invoice or payment discrepancies and documentation; ensuring credit is received for outstanding memos; issuing stop-payment or purchase order amendments

·        Match purchase orders and receivers to invoices.   Identify errors or discrepancies and resolve before processing

·        For invoices without purchase orders, review invoices, prepare and route for approval, obtain signatures; follow up as necessary to ensure open invoices are         approved and paid timely

·        Flag and clarify any unusual or questionable invoice items or prices

·        Prioritize invoices according to cash discount potential and payment terms

·        Obtain or review general ledger and cost account coding

·        Key approved invoices into accounts payable system

·        Prepare and perform check runs including Payment Plus

·        Check and process credit card bills and employee expense reports for payment

·        Review unprocessed vendor statements and follow-up on outstanding items

·        Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices 

·        Correspond with vendors and respond to all inquiries

·        Maintain confidentially of organizational information

·        Run monthly DE542 and process annual 1099’s

·        Scan, label and attach supporting documents for permanent record in paperless ERP system

·        Assist with accounts receivable and special projects as requested

 

QUALIFICATIONS:

·        3+ years of experience in accounts payable

·        Knowledge of accounts payable and general accounting procedures

·        Proficient in data entry and management 

·        Experience in Accounting ERP software with Microsoft Dynamics a plus

·        Solid computer skills including knowledge in Microsoft Office and Excel

·        Highly organized, detail oriented, flexible and able to deal with frequent and changing priorities

·        Strong analytical, communication, customer service and interpersonal skills

·        Ability to work in a fast-paced environment and consistently meet all deadlines

 

PHYSICAL REQUIREMENTS: 

·        Must be able to sit, work on a computer, and use office equipment for up to 8 hours/day

·        Must be able to stand, bend and lift 55 pounds occasionally