Job Description

Overview

The Accounts Payable Specialist is responsible for ensuring all AP related functions are completed timely and accurately within pre-established accounting deadlines while following all company processes and procedures. The position is also responsible for processing and booking required journal entries.

Responsibilities

JOB DUTIES

Percentage of Time

Accurately manage and process invoices timely.

25%

Match vendor invoices to open PO’s and attach and enter invoices into SAGE

25%

Respond to and resolve vendor inquiries pertaining to A/P.

15%

Resolve variances with Purchasing, Project Team and/or Vendors

15%

Maintain and update all accounts payable data and ensure accuracy in general ledgers

10%

Run reports in quickbase and sage to verify inventory received is entered in payables

05%

Send out weekly ach remittance emails to vendors and provide positive pay file for bank

01%

Pay invoices with company card and provide receipts

01%

Send out monthly credit card statements to all company card holders

01%

General backup and departmental support and other projects as may be assigned

01%

Pay bills online via ach/credit card through billing portal and record in sage

0.5%

Assist with annual A/P Audit

0.5%

Ideal Candidate Will Possess the Following Skills and Abilities

QUALIFICATIONS/SKILLS

Associates degree in Accounting or related field is preferred; 2 or more years of related experience; Detail oriented with excellent organizational skills. Strong analytical and problem-solving skills. Must be able to work both independently and within a team setting. Ability to build strong relationships, both internally and externally with the ability to grow and learn our business. Knowledge of basic accounting principles (journal entries, debits, credits, etc) Job Costing and Construction Experience a plus.

 

PHYSICAL DEMANDS

This position is frequently required to sit, hear, use close and peripheral vision as well as depth perception. It also requires occasional standing, walking, bending, stooping, kneeling, squatting, and crawling. May occasionally lift up to 25 lbs. A valid driver’s license is required.

 

WORKING CONDITIONS

Standard hours are Monday – Friday from 8:30 am – 5:00 pm.

 

DIRECT REPORTS

None.

 

 

At Singer Equipment Company, we value each and every one of our dedicated staff and therefore are pleased to offer a competitive starting wage, a comprehensive benefits package including: medical, dental, vision, short term and long term disability, 401K with company match, group life insurance, flexible spending, paid time off, and paid holidays. 

 

EOE/M/F/Veterans/Disability