Job Description

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. 

Verify approval on all invoices and check request 

Coding invoices 

Able to process and enter 200-300 invoices per week 

Audits and verifies expenses reports 

Checks and verifies all vouchers for payment. 

Reviews weekly accounts payable cash requirements. 

Reconciles vendor statements 

Ability to process and follow-up on rush items 

Maintains account payable files 

Special projects as assigned 

Prepares invoice deduction notices, as necessary. 

Keeps vendor invoices and statements current, including un-invoiced receipt reports. 

Prepares, processes, and distributes accounts payable checks. 

Assists in preparation of department procedural manual as needed. 

Prepares analysis of accounts, as required. 

Assists in monthly closings, including reconciling accounts and researching questions. 

QUALIFICATIONS   

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

 

EDUCATION and/or EXPERIENCE 

AA/AS Degree in Accounting preferred but not required  

Strong working knowledge of accounting principles and accounts payable 

Ability to prioritize and to multi-task in a fast-paced environment 

Ability to handle confidential information in a discreet, professional manner 

Eye for detail, accuracy is imperative 

Able to meet deadlines 

Excellent oral and written communication skills 

Excellent organizational and analytical skills 

Ability to be an effective team member and display initiative 

Proficient in MS Office (Excel/Word) 

LANGUAGE / COMMUNICATION SKILLS 

Basic English language skills 

MATHEMATICAL SKILLS 

Ability to perform basic mathematical calculations including calculations of percentages and discounts.   

 

SUPERVISORY RESPONSIBILITIES 

None 

REASONING ABILITY 

Must possess strong analytical skills that enable one to distinguish discrepancies, be able to find and implement resolutions for those problems.   

CERTIFICATES, LICENSES, REGISTRATIONS 

None 

 

PHYSICAL DEMANDS / WORK ENVIRONMENT    

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Usual office environment with frequent sitting, walking, and standing, and occasional climbing, stooping, kneeling, crouching, crawling, and balancing.  

Frequent use of eye, hand, and finger coordination enabling the use of office machinery.  

Must be able to work at workstation for extended periods of time 

Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as the telephone.  

Must be able to work overtime with minimal notice to meet deadlines 

Job performance depends on meeting deadlines with a minimum of supervision 

Fast-paced, high-stress, deadline-oriented environment 

Generally air-conditioned, smoke-free office environment, though it will be necessary to work on production floor and other areas of the company when performing inventory.  

 

TRAVEL REQUIREMENTS 

Ability to travel occasionally domestically. 

 Occasional: Activity exists less than 1/3 of the time. 

Frequent:  activity exists 1/3 and 2/3 of the time.