Job Description

POSITION SUMMARY
Provide financial, administrative, and clerical services including the processing and monitoring of payments in an effective and efficient manner to help ensure the company’s finances are accurate and up-to-date and ensuring that suppliers are paid within established time limits. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT
Must be willing and able to work in an environment exposed to elements that can include but are not limited to coolant, dust, mist, elevated noise, and uncontrolled temperatures.

ESSENTIAL FUNCTIONS

• Perform the day-to-day processing of accounts payable transactions to ensure that company finances are maintained in an up-to-date and accurate manner
• Verify that received purchase orders match invoices for goods and services
• Verify that transactions comply with financial policies and procedures
• Determine general ledger coding for all invoices in which a purchase order was not used
• Prepare batches of invoices for data entry and record the data in the company’s ERP system
• Process backup reports after data entry
• Maintain the electronic filing system for all accounts payable information and monitor for accuracy
• Manage the bi-weekly check run, ensuring that all invoices with discounts available are processed in a time frame to take the discount, and all other invoices are paid at or near their respective due dates
• Print and distribute bi-weekly summary payment data to appropriate personnel
• Prepare vendor checks for mailing
• Prepare manual checks when required
• Record accounts payable checks which have cleared the bank in the ERP system
• Maintain listing of accounts payable and respond to vendor inquiries in a timely manner
• Communicate with vendors to continue movement towards automatic payments instead of physical checks
• Maintain updated vendor files, including banking information for those vendors that are paid via ACH or wire transfer
• Ability to stop the production line and/or prevent shipment of products due to nonconformance or potential nonconformance products to our customers

SKILLS & ABILITIES

• Provide high level of accuracy/Attention to detail
• Highly skilled in dealing with financial and numeric data
• Possess effective written and verbal communication skills
• Possess excellent computer skills

POSITION QUALIFICATIONS
Education: High School Degree or equivalent required; Associate degree in Business preferred
Experience: Three years previous office or clerical experience preferred, but not required
Computer Skills: Must demonstrate computer literacy, Proficient using Microsoft Office; Familiarity with ERP system preferred