Accounts Payable Clerk

Valley Power Systems, Inc.

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City of Industry, CA

Job Description

As posted by the hiring company

Job Overview:

Position Overview:

Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions.

Principal Duties and Responsibilities (Essential Functions):

  • Pays vendors by monitoring discount opportunities; scheduling and preparing checks; resolving purchase orders, contracts, invoices, or payment discrepancies and documentation; insuring credit is received for outstanding memos; issuing stop-payments or purchase order amendments.
  • Maintains all accounts payable reports, spreadsheets and corporate accounts payable files.
  • Reconciles processed work by verifying entries and comparing system reports to balances.
  • Charges expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.
  • Maintains accounting ledgers by verifying and posting account transactions.
  • Verifies vendor accounts by reconciling monthly statements and related transactions.
  • Coding invoices.
  • Prepare and process checks for multi companies.
  • Update and maintain vendor database.
  • Able to process and enter 200-300 invoices per week.
  • Ability to process and follow-up on rush items.
  • Reviews all invoices for appropriate documentation and approval prior to payment.
  • Prints and obtains signatures on all accounts payable checks.
  • Distributes signed checks as required.
  • Assists in monthly closings.
  • Prepares analysis of accounts, as required.
  • Performs coping and filing.
  • Ability to establish and maintain effective working relationships with vendors and employees. .

Qualifications & Skills:

  • Solid understanding of basic bookkeeping and accounting payable principles.
  • Ability to prioritize and to multi-task in a fast paced environment.
  • Ability to handle confidential information in a discreet and professional manner.
  • Excellent oral and written communication skills.
  • Excellent organizational and analytical skills.
  • Proficient with MS Word, Excel and 10 key.
  • Data entry experienced.
  • Customer service orientation and negotiation skills.

Education & Experience:

  • High school diploma or an equivalent combination of education and/or experience.
  • Bachelor’s degree in Finance, Accounting or Business Administration preferred.
  • Prior experience in Accounts Payable – minimum 1 year