Job Description

The Accounts Payable associates’ primary responsibility is the oversight of the day-to-day accounts payable functions which include but are not limited to:  Processing and timely payment of vendor invoices in a high-volume environment, ensuring controls are in place to ensure accuracy and assist with the financial reporting.  Additional duties may include the processing of weekly payroll (ADP) and verifying time entry and payroll codes are accurate.

Primary Functions:

• Coordinate the end-to-end accounts payable process (Order to Payment)
• Directs the processing of invoices and payments to ensure accuracy, by segment and job type 
• Ensure accuracy and timely payments of vendor balances and expense vouchers, while maintaining accurate financial records and control reports. 
• Prepares accounts payable register and related reports in a timely manner.
• Oversee the process of identifying missing invoices that may require an accrual - providing input to management
• Verify all approvals for payment were secured and appropriately signed off on
• Review the payment process for check runs by ensuring invoices tie out and all support is attached to printed checks. 
• Review and verify vendor statements for accuracy. Research and investigate vendor discrepancies, as well as internal inquiries in a timely manner.
• Ensure all vendor invoices are stored/filed accurately. Distribute copies of invoices as needed.
• Secure subcontractor insurance documentation 

Other Functions:

• Process weekly payroll and applicable reports
• Maintain vendor approval matrix
• Update and maintain desk procedures

• Respond timely and professionally to vendor and internal inquiries regarding payment.
• Maintain the A/P function calendar which supports the month end financial close deadlines 
• Obtains, verifies and monitors vendor COI compliance 
• Other ad-hoc duties as assigned by management to support company objectives

Ideal qualifications:

• A minimum of 3-5 years Accounts Payable processing experience. 
• Ability to process high volumes of invoices accurately.
• Proficiency in the Microsoft suite of products to include Excel, Sage, ADP or similar applications
• Knowledge of accounting practices/ procedures, and an understanding of accrual basis accounting.
• Excellent verbal and written communication skills.
• Must have a collaborative mindset
• Detail and process oriented

Join a growing TEAM and make a difference!  Haynes benefits include medical/dental and vision plans; 401K with match; PTO.