Job Description

Description

Accounts Payable Specialist

Gage Bros. is one of the largest manufacturers of precast concrete products in the upper Midwest. Founded by the Gage Brothers in the early 20th century, Gage Bros. began as a family owned and run business. In 2007, Gage Bros. began the transition from a family-owned to an employee-owned business through the implementation of an Employee Stock Ownership Plan (ESOP). The ESOP offers all Gage Bros. team members an opportunity to be an owner.

This position compiles and maintains accounts payable records. Provides project management support for subcontracts and vendors. Provide high-level administrative support by preparing reports, overseeing information requests, and performing clerical functions, including preparing correspondence, preparing, and organizing company documents, and performing some general office duties.

ESSENTIAL FUNCTIONS

All employees are required to support Gage Brothers Concrete Product Inc’s Passion and Core Values. The following are the essential duties of this position and do not include marginal functions that are incidental to the performance of fundamental job duties. The scope and duties of a given position may change or be temporarily altered based on the business needs of Gage Brother’s Concrete Product Inc.

1. Manage AP email, retrieve and process postal mail, and manage AP voicemail and walk in traffic. Answer all vendor inquiries via telephone and email in a professional manner.
2. Process all AP invoices through TimberScan, obtaining approvals, and working with the Purchasing/Receiving department to match receiving documents and PO information.
3. Maintains all accounts payable reports, spreadsheets, and corporate accounts payable files.
4. Enter new Jobs and Change Orders into SAGE and Paycom software.
5. Create Subcontracts and Work Orders as directed and enter SAGE software.
6. Accurately maintain Certificates of Insurance, Lien Waivers and other required documentation as required.
7. Maintain confidentiality in all aspects of customer, employee, and company information.

Qualifications

QUALIFICATIONS

Required Education:

• High School Diploma/GED.

Required Experience:

• Previous experience with Accounts Payable or Bookkeeping a plus.

Preferred Experience:

• Sage
• Paycom
• TimberScan

Position Requirements:

• Able to work efficiently with Word, Excel, Outlook, Windows, and the Adobe Acrobat Pro.
• Strong written and verbal communication skills. Able to follow written and verbal directions and do so with a positive attitude.
• Ability to learn on the job and adapt to challenges.
• Proficient organization and time-management skills.
• Ability to work with minimal supervision and work well in a team environment.
• Analytical and highly motivated individual with acute attention to detail.
• Must handle sensitive or confidential information with discretion.

Language Skills:

• Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedure manuals.
• Ability to draft routine reports, correspondence and to speak effectively with customers or employees of the organization.
• Fluent in English.