Accounting Specialist - AP

KC Pharmaceuticals, Inc.

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Job Description

As posted by the hiring company

Job Overview:

Job Details

Job Location:    3201 PRODUCER WAY - POMONA, CA
Salary Range:    Undisclosed

Essential Duties/Responsibilities:

  • Receive vendor invoices and vouch then into the accounting system.
  • Make sure quantity and price match purchase orders in the system.
  • Sort and match invoices with packing ships.
  • Prepare and process accounts payable checks, wire transfers and ACH payments
  • Prepare analysis of accounts.
  • Monitor accounts to ensure payments are up to date.
  • Resolve invoice discrepancies.
  • Vendor files maintenance.
  • Correspond with vendors and respond to inquiries.
  • Book journal entries and prepare balance sheet reconciliations
  • Develop and publish Accounts Payable analysis to identify issues such as incorrect unit price, variance discrepancies, goods not received, duplicate invoices to enable A/P and Purchasing to collectively resolve on a timely basis.
  • Attend software and vendor analysis meetings providing findings regarding systems enhancements, Procure to Pay, Concur, and other software / systems initiatives.
  • Act as the key user for all Procure to Pay related initiatives through the entire cycle of scoping, analysis, testing, and implementation.
  • Maintain 1099 information and collect W-9 information from vendors. Responsible for year-end 1099-MISC filings, conduct TIN match in IRS database and other projects as assigned.


  • Reconcile accounts payable account aging report.
  • Analyze aging and prepare weekly check run.
  • Process expense reports and other miscellaneous check requests.
  • Produce monthly reports.
  • Assist in month end closing.
  • Manage accounts payable accounts, including credit card postings, expense reporting and responding to vendor inquiries.
  • Lead review meetings regarding the AP accounts status (aging, etc.)
  • Assist in compiling working papers and support for audit fieldwork requests.
  • Maintain the Accounts Payable sub ledger and reconcile AP to G/L on monthly basis. Resolve discrepancies.
  • Support and continuously develop reporting required in support of A/P specific metrics and Key Performance Indicators (KPI’s).


Skills and Attributes:

  • Ability to prioritize and multi-task in a fast-paced environment.
  • Willingness to learn.
  • Able to meet deadlines.
  • Excellent verbal and written communication skills.
  • Excellent organizational and analytical skills.
  • Ability to be an effective team member and display initiative.
  • Familiarity with manufacturing a plus.

Job Qualifications:

  • 3-5 years accounts payable and general accounting experience.
  • Proven ability to drive the development of AP related dashboard reporting, including KPI / Metrics and project statuses.
  • Knowledge of current best practices in GAAP
  • Previous experience in an analytical role a plus.