Job Description

The Accounting Specialist is responsible for processing all 3rd party and intercompany invoices, reconciling vendor statements, and creating payment batches. Additional tasks may be assigned by the Accounts Payable Lead.

• Invoice collection, sorting and obtaining proper signatures and approvals
• Coding of invoices and allocating costs as necessary
• Entering invoices to ensure the proper three-way match
• Establishes and maintains a proper electronic filing system
• Prepare bi-weekly check runs for approval by the AP Lead
• Maintain vendor relations by taking calls and responding to email inquiries about invoice statuses or discrepancies
• Review vendor statements to ensure invoices are entered and expenses are accounted for
• Perform quarterly reviews of the vendor database to ensure accuracy with proper banking details, contact details, and deactivating invalid vendors
• Assist with the reconciliation of intercompany AP variances
• Assist the accounting team with annual financial audits
• Ad hoc requests from Site Controller or AP Manager