Position: ACCOUNTING MANAGER

**Location: Cocoa, FL **

Job Type: Full-Time | On-Site

Salary: $65,000–$85,000 per year

**About the company: Company has been delivering expert landscaping and irrigation services across Central Florida **

Position Overview

The Accounting Manager is responsible for the accuracy, timeliness, and integrity of Robertson’s financial information. This position owns the accounting function, produces the financial reporting that ownership and operations use to run the business, and administers the company’s payroll, insurance, and compliance programs.

The person in this role is expected to close the books on schedule, keep leadership informed of the company’s cash position, process payroll accurately every week, and ensure the company’s licenses, policies, and filings stay current. The Accounting Manager works directly with ownership and the Director of Operations and is responsible for supervising, directing, and overseeing the work of the accounting staff.

This position requires a balance of hands-on accounting execution, financial reporting, administrative ownership, team leadership, and clear communication with leadership. It suits someone who wants to be the person who knows where the numbers come from — not someone looking to manage a layer that does.

Primary Responsibilities

Accounting & Financial Reporting

Own the month-end close process and complete it by the 15th of the following month.
Prepare and review monthly financial statements for the company and its divisions.
Make journal entries, accounting corrections, and account reconciliations.
Prepare divisional profit and loss statements for the construction and maintenance operations.
Perform first-level variance analysis and explain material changes to ownership and operations.
Develop and maintain internal financial controls and documented accounting processes.
Administer QuickBooks, including user permissions, transaction categorization, and file accuracy.

Cash Management & Financial Planning

Produce weekly cash position reporting for ownership, including cash in, cash out, and net position.
Monitor company bank accounts, credit facilities, and the line of credit.
Recommend vendor payment timing and priority to protect vendor standing and avoid interest and late fees.
Develop and maintain rolling cash flow projections.
Participate in the development of the annual operating budget.
Lead a monthly budget-versus-actual review with the leadership team.
Produce job profitability reports and compare actual job performance against estimated job costing.
Identify financial risks and bring them to leadership with a recommended course of action.

Payroll

Own and complete weekly payroll for all company employees.
Apply approved deductions, including uniforms, housing, garnishments, and benefit contributions.
Apply approved raises, paid time off, and status changes in the pay period they take effect.
Verify each pay run before submission and maintain the controls that prevent processing errors.
Process off-cycle corrections promptly when an issue is identified.
Administer and fund the company 401k program on schedule.
File payroll taxes and related returns on time.
Produce certified payroll and wage reporting for public and federally funded projects.

Accounts Payable & Receivable

Oversee the accounts payable process and maintain vendor accounts in good standing.
Review and approve coding on vendor invoices before payment.
Monitor accounts receivable aging and escalate past-due accounts with a recommended action.
Pursue collections on accounts that have passed the escalation point.
Report weekly on receivables position and collection activity.
Produce weekly credit card spend reporting and enforce receipt compliance.
Maintain the vendor master file and shared-expense allocations between company entities.

Risk, Insurance & Compliance Administration

A meaningful portion of this role sits outside traditional accounting. Candidates should be comfortable owning administrative and compliance work alongside the finance function.

Administer commercial insurance policies, including general liability, auto, property, and workers’ compensation.
Add and remove drivers and vehicles from policies, and run motor vehicle record checks before adding a driver.
Issue and track certificates of insurance for customers, general contractors, and vendor compliance platforms.
Manage workers’ compensation claims from intake through closure.
Complete workers’ compensation and general liability premium audits by the carrier’s deadline.
Maintain vehicle registrations, titles, and lien releases, and process fleet and traffic citations.
Lead the annual insurance renewal, including obtaining competitive quotes on a planned schedule.
Administer HR compliance records, including I-9 and E-Verify, benefits enrollment, personnel files, and H2B visa documentation support.
Maintain a single renewal calendar covering policies, licenses, and registrations, and begin renewals early enough to prevent any lapse.

Team & Leadership Support

Supervise and direct accounting staff, including assigning responsibilities, establishing priorities, monitoring performance, and ensuring accuracy and accountability.
Remain accountable for the accuracy and timeliness of the finance function’s output, including delegated work.
Serve on the leadership team and participate in weekly and quarterly planning meetings.
Provide financial perspective during operational and strategic discussions.
Communicate financial information clearly to people who do not work in accounting.
Support ownership and leadership with special projects as the business grows.
Complete other responsibilities as assigned by company leadership.

Required Qualifications

Bachelor’s degree in accounting, finance, or a related field, or equivalent professional experience.
5–7 years of progressive accounting experience, including ownership of a month-end close.
Previous experience managing or supervising accounting personnel, including delegating responsibilities, overseeing performance, and ensuring departmental accountability.
Hands-on payroll processing experience for 50 or more employees.
Proficiency with QuickBooks.
Experience with job costing or project-based accounting.
Strong attention to detail and a track record of accuracy in recurring, deadline-driven work.
Strong written and verbal communication skills, including the ability to explain financial information to non-financial team members.
Ability to manage multiple deadlines, priorities, and follow-up items independently.
Proficiency with Microsoft Office and Google Workspace.
Valid Florida Driver’s License.
Ability to pass a background check and a motor vehicle record check.

Preferred Qualifications

CPA or CMA certification.
Experience in construction, landscape, field services, or another contractor environment.
Experience as a Controller, Accounting Manager, or senior accountant in a company of similar size.
Familiarity with certified payroll, prevailing wage, or HUD Section 3 reporting.
Experience administering commercial insurance and workers’ compensation programs.
Familiarity with EOS (Entrepreneurial Operating System) or a similar operating framework.
Experience building financial processes and controls in a growing company.
Bilingual English/Spanish is a plus.