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Account Receivable Specialist

Jacobs

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Hanover, MD
LOCATION

Job Description

As posted by the hiring company

Job Overview:

Jacobs is seeking an Account Recievable Specialist. The work location will be REMOTE with having to go into the Hanover, MD office from time to time. 

Description:

  • Preparing of Invoices for various US govt customers.
  • Work with Project Control Department and Program Managers to create, approve and submit proper and compliant invoices on a monthly basis.
  • Submit invoices to customer through various methods.
  • Track those invoices from posting to full payment, making contact with external customers as needed to collect payment on all invoices.
  • Create and submit retroactive rate adjustment invoices periodically.
  • Reconcile customer Auto pays on a weekly/monthly basis.
  • Be willing and able to work various “out of scope” tasks and projects when directed. 
  • Deltek Costpoint 7 or 8 experience in preparing invoices for US Govt CPFF, T&M and FFP contracts required. 
  • Knowledge of Billing to include formatting, calculating invoices, preparing standard bills, comparing billing info to various project reports.
  • Reconciling and applying cash for autopay customers.
  • Experience working with various govt portals (MPO, WAWF, IPP etc) desired.
  • Ability to work in a fast paced and demanding environment, both independently and as part of a team is a must.
  • Ability to meet deadlines and communicate clearly with both internal and external contacts is critical.
  • Bachelor’s Degree preferred.

Desired Requirements:

  • Experience with Cognos or any other Enterprise Reporting query tools
  • Experience with Deltek Costpoint and other finance and accounting software tools

 

Physical Requirements:

Most work will be done at a desk or computer.

Work Environment:

General Office environment. The work environment is fast-paced and sometimes involves extreme deadline pressures. The nature of the work requires a high degree of teamwork and cooperation with other members of the staff as well as individuals across the Company and Customers.

Equipment & Machines:

General office equipment including PC/laptop, Fax, Copiers, Shredder, Printers, Telephone, and other miscellaneous office equipment.

Attendance:

Attendance is critical at all times. Must be able to work a 40-hour workweek, normally Monday through Friday.  However, times and days may vary depending on business requirements. Needs to be available to work overtime during critical peaks and be available to meet last minute requests for overtime should the situation occur.

Other Essential Functions:

Must be able to communicate effectively both verbally and in writing

Grooming and dress must be appropriate for the position and must not impose a safety risk/hazard to the employee or others. Must put forward a professional behavior that enhances productivity and promotes teamwork and cooperation.

Must be able to interface with individuals at all levels of the organization both verbally and in writing. Must be well-organized with the ability to coordinate and prioritize multiple tasks simultaneously. Must work well under pressure to meet deadline requirements. Must be willing to travel as needed. Must take and pass a drug test and background check as well as a motor vehicle records check. Must be a US citizen.