Account Coordinator

Deluxe Digital Studios, Inc.

Location Pin Icon
Ka, IN

Job Description

As posted by the hiring company

Job Overview:


Account Coordinator


About us:

The global leader in digital services and technology for content creation and delivery, Deluxe has been a trusted partner to Hollywood studios, independent filmmakers, TV networks, online content producers, brands, and anyone looking to bring stories and experiences to audiences, for more than 100 years.

Our company values are:

  • Be Pioneers We innovate and push for boundless creativity through curiosity
  • Pursue Diversity Different views and experiences are advantages. Our global presence gives us perspectives that drive better business
  • Act with Integrity We are honest and forthright in our dealings. Building trust builds a better company
  • Take Ownership We are accountable for ourselves, our colleagues, our clients and our company Collaborate Together we are stronger. We deliver more success through shared goals and mutual support
  • Exceed Expectations We understand our colleagues and clients' needs and always exceed expectations

Designation: Accounts Coordinator/ Client Services Executive

Roles and Responsibilities:

o Customer Engagement- Be the primary point of contact and build long-term relationships with customers, both externally and internally.
o Connect with clients and drive regular status calls, executive summaries and strategy meetings for high-profile projects.
o Responsible for keeping current clients satisfied and delivering exceptional client service on a day-to-day basis.
o Create, maintain and communicate to client project timelines and budgets.
o Prepare and communicate pricing quotes and estimates with client.
o Ensure Billing and Revenue Tracking is maintained weekly.
o Manage client change orders by negotiating deliverable due dates between clients and internal departments, balancing internal capacity with external demands and expectations.
o Prepare regular account statuses, such as missing asset reports, delivery schedules and project statuses to the customer or senior management.

o Clearly communicate expected delivery dates for titles/assets, via entry of ordered titles into internal systems and Email/verbal communication for special cases and exceptions.
o Act as a lead in supporting and resolving internal and external issues and challenges in a timely manner and distributing work across the department.
o Working with Account Coordinators to ensure day to day production is running effectively.
o Ensure Account Coordinators maintain a current and accurate understanding of all work-in-progress that has been initiated.
o Collaborate with Account Coordinators to ensure deliverables are completed within agreed upon timeframe with client - communicate with internal and external teams should changes occur as required.
o Provide feedback/guidance to Account Coordinators to ensure team performs as expected.
o Provide regular guidance to teams to ensure daily objectives are being met, both with internal operation teams and client requests.
o Proactively identify potential issues/problems with project in process, formulate response and solution and communicate back to client.
o Forecast and track key account metrics.
o Communicate regularly with client regarding project performance metrics.

Create and implement department policies and procedures (SOP and SLAs) ensuring Deluxe delivers high quality and on-time deliverables.

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o Initiate corrective action process as needed.
o Collaborate with Production Teams to meet deadlines, find efficiencies, resolve issues, and determine resource needs to meet/exceed client expectations.
o May be responsible for educating and advising client about new services offered.